Every PDF Avrentis generates — vouchers, POs, bank instructions, audit bundles — is stored here automatically. External documents can be uploaded with tags and metadata. Nothing sits in an inbox.
Search by reference number, vendor name, amount, department, date range, or free-text inside documents. Find the voucher from March that paid Brightpath — without knowing its reference number.
Every document is categorised (Payment / Procurement / Contract / Audit / HR) and taggable (signed, archived, under-review). Filter and group by any combination; saved views for regular workflows.
Auditors, board members, and external partners can be granted time-bound access to specific folders or tags. Every view is logged; access expires automatically.
External auditor asks for "all Q3 approved vouchers." Save a view, grant time-bound access, and the auditor has exactly what they need — nothing more, and the access revokes itself.
Upload contracts with renewal dates. Records surfaces expiring contracts 60 days ahead so legal and procurement can act before lapse, not after.
Reference numbers in old emails become live links. Vendor documents, historical POs, and signed agreements are one search away — even when the person who uploaded them has left the organisation.
When the Finance Director moves on, their documents don't leave with them. Permissions transfer, context stays, and the new director onboards from a complete history.