HOW AVRENTIS WORKS

From request to permanent record —
the complete lifecycle.

Every payment voucher, purchase order, and HR approval travels the same four-stage lifecycle. Structured at submission, routed by role, sanctioned by authority, recorded permanently. No email threads. No lost approvals. No guessing what changed.

Start your 14-day trialSee the lifecycle →
STAGE 01

Submit

Structured request, not an email.

Any team member raises a payment voucher, purchase order, or leave request through a structured form — payee details, amount, purpose, department, cost code, supporting attachments. The form only accepts complete, valid information, so the person reviewing never has to chase details or send it back.

  • Auto-saves as you go — no lost work if the browser closes unexpectedly
  • Attach contracts, invoices, and quotes — all stored with the document permanently
  • Every request gets a unique reference number on submit (PV-2026-0184, PO-2026-0091)
  • Flags possible duplicates by vendor and amount so you don't pay the same invoice twice
app.avrentis.com / vouchers / new

New payment voucher

Step 2 of 4 · Payment info

₦850,000

Eight hundred and fifty thousand naira

Diesel supply — November
Operations
OPS-FUEL-Q4
STAGE 02

Review

The right person, at the right time, with everything they need.

The request goes automatically to the right person — Finance for payments, the Head of Department for purchase orders. They see everything they need: payee, amount, purpose, attachments, and how much of the department's budget is still left. They approve, ask a question, or send it back. When they ask a question, the submitter answers right on the same request — no new email, no losing the thread.

  • Approvers only see what their role is responsible for — no noise
  • Questions and answers stay on the request itself — no lost WhatsApp or email threads
  • Out of office? Approvals automatically hand over to the person you named
  • High-value items skip straight to the MD — no unnecessary stops
app.avrentis.com / approvals
PV-2026-0184PVUnder reviewFinance
Brightpath Technologies₦850,000

Diesel supply — November · Operations · Submitted by Fatima Abubakar

Query the submitter

Can you attach the quotation for the 10,000L diesel order? The price per litre looks above the last quote from Greenfields.

Your decision

STAGE 03

Sanction

Final authority, permanently attached.

The Managing Director sees the full picture — what Finance or the Head of Department approved, what the submitter answered to any questions, every signature collected along the way. They sign it off digitally, and that signature is stamped onto every document the request produces. This is the moment authority becomes binding.

  • Sign once, re-used on every approval — with a fresh confirmation step for high-value items
  • Quick-approve for small amounts below a threshold you set
  • The MD can never approve their own requests — a rule that can't be switched off
  • Approve from your phone, tablet, or laptop — never held up by where you are
app.avrentis.com / vouchers / PV-2026-0184
PV-2026-0184PVMD sanction pending

Prior approvals

✓Submitted — Fatima Abubakar · Staff09:14
✓Reviewed — Chinedu Okafor · Finance11:02

Your sanction

Saved signature

Aisha Danjuma

Change →
STAGE 04

Record

Every action, permanent. Every document, bank-ready.

The moment the MD signs, Avrentis generates the bank-ready PDF and a timeline of the decision ready for audit. Both are filed in Records automatically. The record — every question, every change, every signature — is now permanent. Nobody, not even the person who runs the account, can edit history after the fact.

  • Bank-ready payment letter with the MD's signature and your company letterhead
  • Voucher or PO PDF with the full approval chain printed on the document itself
  • Once approved, no one can edit or delete the record — not even us
  • Export any period as a regulator-ready bundle with one click
app.avrentis.com / vouchers / PV-2026-0184
PV-2026-0184ApprovedImmutable

Approval timeline

✓

Submitted — Fatima Abubakar · Staff

15 Apr, 09:14

✓

Reviewed — Chinedu Okafor · Finance

15 Apr, 11:02

✓

Sanctioned — Aisha Danjuma · MD

15 Apr, 14:32

ROLE-ENFORCED AUTHORITY

Two document types. Two defined chains.

Payment vouchers follow one authority chain. Purchase orders follow another. Each chain is role-enforced, separation-of-duties-safe, and permanently on record. Authority at every stage.

Payment Voucher Chain

STAGE 01Staff

Submitter

Any team member raises the voucher with payee, amount, and purpose.

STAGE 02Finance

Finance reviews

Finance validates budget position and vendor standing before escalation.

STAGE 03MD

MD sanctions

The MD gives final authority. Bank-ready PDF generates on sign-off.

Purchase Order Chain

STAGE 01Staff

Submitter

Staff creates the purchase order with vendor, line items, and justification.

STAGE 02HOD

HOD approves

Head of Department confirms department need + budget.

STAGE 03MD

MD sanctions

The MD gives final authority. PO is issued to the vendor.

NOTIFICATION CHOREOGRAPHY

Approvers hear about requests wherever they are.

Every stage of the lifecycle dispatches notifications through the channels your approvers actually check. Decision makers are never a bottleneck because they are never out of reach.

Email

Structured approval request with all context + a one-click review link

WhatsApp

Approver can review and sanction from WhatsApp on their phone

In-app

Live badge on the approvals inbox with full detail

Mobile web

No native app required — the dashboard works from any browser

THE CONTRAST

What actually changes day-to-day.

The old way
With Avrentis
Approver A emails approver B, who emails back the requester, who forwards to approver C…
One submission travels the defined chain automatically. No one guesses where it is.
Printed paper voucher signed in pen, scanned, emailed, filed somewhere.
Digital signature attached at sanction. Bank-ready PDF and audit trail generated instantly.
"Who approved this?" requires an archaeology expedition through 6 months of email.
Every action is permanently recorded — who did it, when, from where, and exactly what they saw.
Quarterly audit means 2 weeks of manual reconciliation and explaining missing records.
One-click export delivers a regulator-ready bundle for any period. Auditors show up once, leave satisfied.

Your organisation’s decisions deserve better than an email thread.

Join the organisations across Africa that have replaced paper, email, and assumption with structure, authority, and permanent record.

Start your 14-day trialBook a personalised demo →

14 days. No credit card required. Setup takes less than 10 minutes — your first approval can happen today.

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