Staff → HOD → MD. Department heads see only their own POs; the MD sees everything over a configurable amount threshold. Separation of duties baked into the workflow, not bolted on.
Each PO captures line items with quantities, unit prices, and per-line totals that reconcile automatically. Edit a line and the total recomputes — no broken spreadsheets, no tally errors.
Vendors are first-class records with RC numbers, account details, and verified bank accounts. Reuse across POs, track spend per vendor, flag duplicates at submission.
Approved POs produce a formatted vendor-facing PDF — reference, line items, delivery address, signatures — ready to email to the vendor. No formatting trouble, no inconsistent templates.
Operations, Facilities, Admin, and IT all raise POs through the same engine. Cross-department spend visibility for the MD without forcing departments into unfamiliar tools.
Creating a new vendor runs a fuzzy match against the existing directory and flags likely duplicates — same RC number, similar name, same account. One vendor, one record, one spend trail.
Spend by department, spend by vendor, top-10 vendors by ticket — all queryable from the dashboard. Export to CSV in one click for board packs and budget reviews.
A PO sanctioned here becomes the vendor's reference. When the invoice arrives, Avrentis Pay references the same PO number. Full traceability from request to bank instruction.